In our roles and rights system, you are in control of what roles and rights an employee gets within your community. So, you can give someone only rights to manage the schedule within your community or you can give someone responsibility over managing the shift changes. Watch the tutorial to find out how these roles and user permissions work for you:
This is only possible on the web version of Oneteam (on PC/laptop).
Assign a role to an employee:
To assign employees a specific role, a separate role will first need to be created. You can only do this if you are also an organization administrator. However, as a community administrator, you can assign this created role to someone within your community.
If you want to assign an employee a specific role within your community, you can do this on the web version of our app (this is not possible on your phone). To do this, go to “Community settings”, the bottom option in the menu on the left, and then click on “Administrators”. Here you will see the current administrators, including the designated roles, as shown in the image below:
To add an administrator, click on “+ Add Administrator” on the top right and select the employee(s) to whom you want to assign a specific role:
Once you have selected the intended administrator(s), click on “Select administrators”, where you will then be given the option to assign a role, as shown in the image below.
Select the role you want to assign and click “Change administrators”. The administrator will now become visible, with the assigned role, under “Administrators” in the community settings. In the above example, from the organization dashboard, only the community role “Schedule Manager” was created. Below you can find some examples that may also be created.
Examples of community roles:
Schedule Manager: For example, you could specifically give a team leader within a community the right to create and/or modify schedules for employees. Optionally, you can also combine this with “Flexchange management”, if you would like this person to be able to approve or disapprove shift changes as well.
Team Leader: As indicated in the example above, there are several options available. For example, you can make team leaders responsible for "Colleague management”, enabling them to add and delete employees, “Flexchange management”, enabling them to approve or disapprove shift changes, and “Onboarding management”, enabling them to view the statistics of this and follow-up employees.
Community Manager: It might be desirable that the admin from the organization only has the permissions to make changes in the various communities in the organization dashboard. This includes adjusting the groups, as well as appointing admins, and adjusting general settings within these communities.
Key User: Especially in the initial phase when using the app, it pays to designate some so-called “key users” who post useful information on the timeline. We often see that adoption is faster and employees will be more engaged. Such an employee could, for example, only be allowed to mark messages as important, edit messages, view their statistics, and manage community groups (“Communication management”).
You can contact an organization administrator within your organization with a request to create a specific role if you wish. If you are an organization administrator yourself, you can use the button below to read an article on how to create new roles.
If you have any questions about assigning roles and rights to employees, or would like some advice on how to set it up within your community, do not hesitate to contact us via live chat! 👉