💡This article is for employees of organizations that work with the Oneteam app.
On the app version of Oneteam on your mobile phone, the Flexchange functionality and your schedule are combined under the ‘Calendar’ button. This provides an overview of your schedule, Flexchange requests (pending exchanges, approved exchanges, created exchanges), and colleagues' birthdays.
What can you do with Flexchange?
For each Flexchange, you can view the date, time, location, and responses. If you have a question about an exchange, you can easily respond within the app.
Want to create a new Flexchange? Click the plus sign in the top right corner of your screen. Then, you can:
Set the start and end time.
Select the community and function group(s) where the request should be sent.
Add a note, for example, explaining why you are making the request.
Add the shift location.
Once you create a Flexchange, the selected group will receive a notification. Employees can offer to take over the shift. A community admin (or another designated approver) must always review and approve or decline the takeover.
If you want to take over a Flexchange, you can respond to an open request. Once the administrator approves the takeover, the shift is added to your schedule.
Explanation of calendar buttons
All: This provides an overview of your schedule, created shifts, shift exchange requests, approved takeovers, and colleagues' birthdays.
My Schedule: Here, you can find all the shifts you are scheduled to work.
My Flexchange: This section contains all Flexchanges you have created or taken over.
Open Flexchanges: Here, you can find all available Flexchanges that you can request to take over.
Pending Exchanges: (Admins only) This section lists all Flexchange requests that still need to be reviewed and approved or declined by an administrator.
Approved Exchanges: (Admins only) Here, you can see all approved shift exchanges that have been successfully transferred to another employee.
Birthdays: If employees have not restricted their date of birth visibility, their birthdays will appear in the calendar.
Frequently Asked Questions
Do you have any questions? Click the button below to browse frequently asked questions. If your question is not listed, feel free to contact us via live chat. We are always happy to help! 👉