With Documents, Oneteam becomes more than just a communication platform – it turns into a central hub for all your important information. Your team always has access to what they need, right when they need it.
Benefits of Documents
All in one place: no more scattered files across email or other tools.
Always up-to-date: employees can rely on the latest version of policies, manuals, and processes.
Targeted access: decide who can see what (for example by location, team or role).
Easy to find: search and folder structure make it simple to locate any file.
Examples of use
HR & People: sick leave, vacation requests, employee handbook.
Onboarding: checklists and welcome guides for new hires.
Work processes: instructions for cash registers, logistics or internal systems.
Events: checklists or guidelines for company gatherings.
Safety & compliance: procedures, certifications or protocols.
Tips for optimal use
Start with the 5 most essential documents employees need daily.
Organize folders per team, role, or location for clarity.
Use pages to add extra context with text, visuals or videos.
Notify employees when new or updated documents are published.
Combine documents with e-learning or onboarding for a complete experience.
What do you miss if you don’t use Documents?
Employees searching across multiple tools for critical information.
No guarantee that everyone is working with the latest version.
HR and managers answering repetitive questions because information isn’t centralized.
👉 By uploading your documents in Oneteam, you create one place for all your important information – simple, reliable and always accessible.