Birthdays
When importing your employees, it is possible to fill in the field "date of birth". If this is entered and the employee has chosen in their privacy settings to share their date of birth with the community they are in or with the entire organisation, their birthday will be visible.
Employee
An employee who has a birthday will see the following when the app is opened:
To alert employees that someone in their community or organisation has a birthday, they see ‘Time to celebrate’ in the hub. When they click on this, they will see all who have their birthday on that day, or who will have their birthday in the coming period:
Employees can congratulate each other by clicking on the blue arrow. They will then be immediately redirected to the chat with the birthday person.
Anniversaries
When importing your employees, you can fill in the ‘Date employed’ field.
Set which anniversaries count
As an organization admin, you decide which years of service count as an anniversary. You set this in the organization settings, in the anniversary block. You can choose:
Key milestones: the default setting, with fixed anniversary years (such as 5, 10, 12.5 and 25 years).
Every year: every year of service counts as an anniversary.
Custom years: you define which years count. You can add full and half years (for example 7 or 12.5) and remove years again. At least one year must be set.
Set notifications for anniversaries
You can also set who receives a notification for an anniversary. In the same settings, under 'Who receives celebration notifications', you choose:
Nobody (default)
All admins
Organization admins
Community admins: only the community admins of the communities the employee is a member of will be notified.
When notifications are on, you can use 'Notify admins in advance' to set how many days beforehand admins get a heads-up. Admins also always receive a notification on the anniversary day itself.
A notification appears as a push notification and in the notification center, with the cake icon. For a single employee, the notification opens that employee's profile; for several on the same day, it opens an overview with all anniversaries of that day.
Administrator
As an administrator, you will be able to see birthdays or anniversaries in several places on the web-app:
Employees (company dashboard): above the details of all employees, a bar will be shown with ‘celebrations’:
Clicking on “Show all” will bring up the list of all birthdays and anniversaries for the current day and the upcoming period:
Random community - Timeline: If you go to any community, you will have a block next to the timeline that says ‘Time to celebrate’:
Random community - Colleagues: If you go to any community and then click on the ‘Colleagues’ menu tab , you will then get the same overview as in the “Colleagues” tab on the organisation dashboard:
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